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What is a Landlord Gas Safety Certificate? It's important that you understand your responsibilities as landlords when it comes to gas safety. Gas Safety (Installation and Use) Regulations, 1998 are mandatory for landlords. You should arrange for your onsite appliances and flues to be examined annually by a Gas Safe registered engineer. You must also provide a copy of the gas safety certificate to your tenants. What is a gas safety certificate for landlords? Gas Safe registered engineers issue the landlord with a gas safety certificate to the owner after an inspection to ensure safety. The document should contain all the information regarding the gas pipework in the property and appliances that have been checked for safety. Landlords are legally responsible to ensure that all these items are in good working order and that they give their tenants copies of the completed form. All landlords are required by law to inspect their properties every 12 months and to obtain an annual certificate of gas safety. The regulations require landlords to plan their inspections at least one month prior to expiration of their current certificate. This helps them avoid any coverage lapse and offers the most effective protection for their tenants. To get a landlord's gas safety certificate an engineer who is registered with Gas Safe will need to visit the property. The engineer will inspect all gas appliances and pipework in the property. Additionally the engineer will test the emergency controls for each appliance. If any appliances are found to be dangerous the engineer will advise you on the correct work required to bring them up to standards and issue an updated gas safety certificate. If a tenant is refusing permit access to the inspection, the landlord could try to persuade them to allow access by sending a clearly written letter explaining why they need the checks to be completed and what would happen in the event they refuse to allow them to enter. If this fails, the landlord can then look into initiating the eviction process by serving them with the Section 21 notice. You must provide your tenants copies of the completed Landlord Gas Safety Record, within 28 days following each check. This must be provided to current tenants as well as any new tenants before they move in. Additionally, you must keep a copy the lease for two years. What is a gas safety certificate for tenants? In general, landlords are responsible to ensure that all gas appliances within their property are inspected annually by an Gas Safe certified engineer. The cost of the test can range from PS60 to PS120, depending on the nature of the check. The engineer will give a CP12 to the landlord following the inspection. This document is required to be handed out to tenants in four weeks after the test is completed. This document serves as an account of the inspections and should be kept by the landlord for two years after the date of the first inspection, but it is recommended that they are stored online to help reduce the amount of paper waste. Landlords must also ensure that they can access the property to conduct annual gas safety and service inspections. If a tenant is unwilling to permit access, the law says that the landlord must take all 'reasonable steps' to gain entry to complete the inspection. This may include writing to them, asking them to contact the engineer directly, and reiterating requests for entry. gas safety certificate replacement may also contact the local council, who might be able to send an official to explain why it's crucial to allow access for safety and maintenance checks. If a tenant is still refusing to give access to the property, the landlord should think about beginning the process of eviction. While this is not a last option, it is a legal right for the landlord to expel a tenant who refuses to cooperate with essential security checks. This is a complex process, so landlords should consult with a lawyer before making a decision. The landlord is required to supply gas appliances, pipes and flues for the tenants. This is the case even if the property has been wholly or partly sub-let by the landlord to third parties. However, the original landlord and any person who takes on the responsibility through contractual arrangements must cooperate, with a clear allocation of responsibilities, to ensure that the statutory requirements are fully met. It is crucial to determine whether a landlord has hired a managing agent for their rental properties. They should also ask who is responsible for arranging gas safety tests. Certain agents will assume this responsibility, but you should check with the agency to ensure that you are protected. What is a gas safety certificate for sub-let? When a landlord rents out their property, they must make sure that it is safe for those who live there. Gas safety certificates prove that all gas appliances and flues have been inspected by a certified engineer and deemed safe. It's the responsibility of the landlord to ensure that they get their gas safety inspections done each year and that copies are handed over to the tenants who reside there. The checks must be performed by a Gas Safe registered engineer. The CP12 form must include the Gas Safe engineer's ID number and the date of the issue. The landlord is also required to give tenants a copy the gas certificate within 28 days following the conclusion of any checks. Similarly, they must give new tenants a copy of the CP12 form prior to their move into the property. There are exceptions to this policy but only if the property is used for short-term lets like holiday cottages or student housing. It's an ideal idea to include information about these exemptions in your tenancy agreement, since it can save you a lot of stress and legal complexities in the future. If a landlord determines that their flues or appliances are unsafe during the course of an inspection they must make arrangements for them to be repaired as soon as they can. This could mean disconnecting and reconnecting the gas supply to the appliance or installing. Landlords must make sure that their gas engineers are registered with Gas Safe registration and verify their identity with a photo ID prior to completing any work. Despite the exemptions mentioned above, the rules governing gas safety checks for landlords and landlords are extremely strict and must be adhered to. If a landlord is found in violation of the regulations, they could be prosecuted and could face fines or even jail sentences. Total Landlord is here to assist you if you're a landlord that needs to schedule an inspection for gas safety. We have a network of Gas Safe engineers who can visit your property, carry out a full inspection and issue a CP12 gas safety certificate. Our prices are competitive and we provide an same-day service in the event of an emergency. For more information, give us a a call or visit our website today. What is an annual gas check? If you lease out a portion or all of your home, it's your legal obligation to carry out an annual gas safety check. This includes checking your boiler and any other gas appliances, which includes pipes, flues and fixtures and fittings that use or exhaust gases. Gas Safe engineers will inspect your home and ensure that everything is safe and up-to date. They will test the flues and gas appliances, and look for signs of carbon monoxide poisoning or leaks. They will also ensure that the gas is turned on and that the gas meter is topped up. It is a good idea to provide your tenants with a copy of the completed gas safety report after the inspection and verification was carried out. It should be given to tenants who are currently tenants within 28 days and to new tenants prior to they move in. You should keep an original copy for yourself and any agents you employ. Landlords are accountable for arranging and paying for gas safety checks and certificates for their properties. If a tenant is unwilling to permit you to conduct the maintenance or check, then you must take “reasonable steps” to gain access. You can send an email explaining why you need to access the property and the security inspections that are required. If the tenant refuses to let you in then you might be considering a Section 21 eviction. Your annual gas safety inspection is included in your Hometree landlord insurance policy. You don't need to worry about scheduling it separately or when you'll require it. You can be assured that our team will be there to assist you if you need to update your policy information or renew your policy. For more information about our insurance for landlords check out the Hometree website. You can also sign up for a no-cost quote to learn more about the packages and how much you'll have to pay. Our no price hike promise means that your annual cost will not increase more than the rate of inflation for the first year.